Terms of Service

These Terms of Service ("Terms") constitute a legally binding agreement between 16 Squares Inc., a Wyoming corporation ("Company," "we," "us," or "our"), and any individual or entity ("User," "you," or "your") that accesses or uses the Company's artificial intelligence software platform, websites, mobile applications, application programming interfaces (APIs), integrations, and related services (collectively, the "Platform").

Please read these Terms carefully before using the Platform. By creating an account, accessing the Platform, or using any Services, you acknowledge that you have read, understood, and agree to be legally bound by these Terms.

If you do not agree to these Terms, you may not access or use the Platform.

Article 1 — Definitions

For purposes of these Terms:

• "Account" means a registered user account established to access the Platform.
• "AI System" means the Company's artificial intelligence models, machine learning systems, decision-support systems, natural language processing technologies, automation engines, software agents, and associated algorithms.
• "Authorized User" means an individual authorized by a User or organizational customer to access the Platform.
• "Case Data" means all information, documents, evidence, pleadings, filings, communications, metadata, and related materials uploaded to, generated through, or processed by the Platform.
• "Court System" means any federal, state, tribal, territorial, municipal, administrative, or other governmental tribunal, agency, judicial body, quasi-judicial body, or electronic filing system.
• "Electronic Filing" or "E-Filing" means the electronic submission of documents to any Court System through any authorized electronic filing process.
• "Generated Content" means all text, summaries, analyses, recommendations, forms, pleadings, filings, hearing materials, reports, transcripts, correspondence, scheduling information, or other materials generated by the AI System.
• "Legal Proceeding" means any civil, criminal, family, probate, bankruptcy, administrative, arbitration, mediation, appellate, or other legal matter.
• "Professional User" means any attorney, law firm, governmental entity, court employee, judge, mediator, arbitrator, paralegal, legal assistant, or licensed legal professional using the Platform.
• "Services" means all software, applications, AI systems, APIs, integrations, automation features, support services, and functionality made available by the Company.

Article 2 — Eligibility

You represent and warrant that:

• you are at least eighteen (18) years of age or have legal capacity under applicable law;
• you possess authority to enter into these Terms;
• if acting on behalf of an entity, you possess authority to bind that entity;
• all registration information is accurate;
• you will maintain accurate information throughout your use of the Services.

The Company reserves the right to suspend or terminate any Account if eligibility requirements are no longer satisfied.

Article 3 — Description of Services

The Platform provides software tools that may include artificial intelligence capable of assisting users with tasks such as:

• preparing legal documents;
• organizing case information;
• drafting pleadings;
• scheduling proceedings;
• assisting with hearing administration workflows;
• facilitating communications among authorized participants;
• generating procedural documents;
• preparing electronic filings;
• transmitting documents to supported electronic filing systems where available;
• summarizing evidence;
• managing litigation workflows;
• generating reports;
• creating transcripts;
• document review;
• legal research assistance;
• workflow automation;
• compliance monitoring;
• document management.

Availability of any feature may vary by jurisdiction, court rules, customer configuration, technical integration, licensing, and applicable law. Certain functionality may require approval by courts, governmental agencies, administrators, or authorized organizational customers. The Company may modify, discontinue, suspend, replace, or update any Service at any time.

Article 4 — Important Legal Disclosures

4.1 Platform Nature

The Platform is a software service. Unless expressly stated in a separate written agreement executed by the Company, the Platform is not a court, governmental agency, judicial officer, tribunal, arbitrator, mediator, or law firm.

4.2 No Representation of Judicial Authority

Nothing in these Terms shall be interpreted as representing that the Platform possesses governmental, constitutional, statutory, or judicial authority to exercise powers reserved by law to judges, courts, clerks, magistrates, hearing officers, arbitrators, or other authorized decision-makers.

Where the Platform facilitates hearing-related workflows or communications, those functions are administrative, technological, or assistive unless otherwise authorized by applicable law or by the responsible tribunal.

4.3 No Attorney-Client Relationship with Company

Use of the Platform does not create:

• an attorney-client relationship;
• a law firm-client relationship;
• a fiduciary relationship;
• legal representation by the Company;
• legal advice from the Company.

The Company does not undertake representation of Users in any legal proceeding solely by providing the Platform.

4.4 Independent Judgment

Users remain solely responsible for reviewing, approving, modifying, rejecting, signing, and submitting all Generated Content. Users shall exercise independent judgment before relying upon any output produced by the AI System.

Article 5 — User Responsibilities

Users agree that they shall:

• provide truthful information;
• upload only information they are authorized to submit;
• maintain confidentiality of login credentials;
• promptly notify the Company of unauthorized access;
• comply with all applicable court rules;
• comply with all applicable laws;
• review AI-generated materials prior to submission;
• verify filing deadlines independently;
• maintain backup copies of important records.

Users acknowledge that AI-generated information may contain inaccuracies, omissions, or outdated information. Users are solely responsible for all filings, representations, submissions, certifications, declarations, and statements made using the Platform.

Article 6 — Authorization to Transmit Filings

Where enabled, the User authorizes the Company to electronically transmit documents on the User's behalf to supported Court Systems. The User represents that:

• the User possesses authority to submit each filing;
• each filing has been reviewed by the User;
• all required signatures have been obtained;
• all filing fees have been authorized;
• all certifications required by applicable law are accurate.

The Company reserves the right to reject, suspend, or refuse transmission of any filing where the Company reasonably believes:

• submission would violate law;
• submission would violate court rules;
• required information is missing;
• technical requirements are not met;
• fraud is suspected;
• cybersecurity risks are present.

The Company does not guarantee that any Court System will accept any filing. Acceptance, rejection, docketing, processing, or disposition of filings remains solely within the authority of the receiving Court System.

Article 7 — AI-Generated Content

Generated Content is produced through probabilistic artificial intelligence models. Generated Content:

• may be incomplete;
• may contain factual inaccuracies;
• may contain legal inaccuracies;
• may omit controlling authority;
• may not reflect current law;
• may differ between identical prompts;
• should not be relied upon without appropriate review.

The Company makes no representation that Generated Content constitutes legal advice, judicial rulings, court orders, or binding legal determinations. Users remain solely responsible for verifying all citations, authorities, procedural requirements, deadlines, factual assertions, and legal conclusions prior to use. No AI-generated recommendation shall replace professional judgment where such judgment is required by law, professional ethics, court rule, or applicable regulation.

Article 8 — Intellectual Property

8.1 Ownership of the Platform

The Platform, including all software, source code, object code, AI Systems, algorithms, models, machine learning architecture, databases, interfaces, workflows, designs, graphics, documentation, trademarks, service marks, logos, copyrights, patents, trade secrets, and other intellectual property embodied therein, are and shall remain the exclusive property of the Company and its licensors.

Except for the limited rights expressly granted under these Terms, no ownership interest or intellectual property rights are transferred to any User.

8.2 Limited License

Subject to these Terms, the Company grants Users a limited, non-exclusive, non-transferable, non-sublicensable, revocable license to access and use the Platform solely for lawful internal business or personal purposes in accordance with these Terms.

8.3 Restrictions

Users shall not, directly or indirectly:

• copy, reproduce, modify, distribute, or create derivative works of the Platform;
• reverse engineer, decompile, disassemble, decode, or attempt to discover the source code of any portion of the Platform;
• bypass or circumvent security features or technical protections;
• use the Platform to develop competing products or services;
• use automated methods to scrape or harvest Platform content except through authorized APIs;
• remove proprietary notices or intellectual property markings;
• sell, sublicense, lease, assign, or commercially exploit the Platform except as expressly authorized by the Company.

8.4 Ownership of User Data

As between the Company and the User, the User retains all ownership rights in Case Data and other information submitted to the Platform.

The User grants the Company a worldwide, non-exclusive, royalty-free license to host, store, process, transmit, reproduce, analyze, and otherwise use such information solely as reasonably necessary to provide, maintain, improve, secure, and support the Services and as otherwise permitted by applicable law and the Company's Privacy Policy.

8.5 Generated Content

Subject to applicable law and any third-party rights, the Company assigns to the User any ownership interest, if any, that the Company may possess in Generated Content created specifically for that User through the ordinary use of the Platform.

Because AI-generated output may be similar or identical for multiple users, the Company does not warrant that any Generated Content is unique or exclusively available to a particular User.

8.6 Feedback

Any suggestions, comments, enhancement requests, recommendations, corrections, or other feedback submitted by Users regarding the Platform may be used by the Company without restriction or compensation.

Article 9 — Privacy, Data Security, and Communications

9.1 Privacy Policy

Collection, use, disclosure, retention, and protection of personal information are governed by the Company's Privacy Policy, which is incorporated into these Terms by reference.

9.2 User Responsibility for Confidential Information

Users are solely responsible for determining whether information submitted to the Platform contains confidential, privileged, proprietary, sealed, protected, classified, or otherwise restricted information.

Users represent that they possess all necessary authority to upload, process, transmit, or disclose such information through the Platform.

9.3 Security Measures

The Company employs commercially reasonable administrative, technical, and physical safeguards designed to protect information processed through the Platform. No method of electronic transmission, cloud storage, or cybersecurity protection can guarantee absolute security. Accordingly, the Company does not warrant that unauthorized access, cybersecurity incidents, or data breaches will never occur.

9.4 Attorney-Client Privilege

The Company does not waive, assume, or control any attorney-client privilege, work-product doctrine, judicial privilege, governmental privilege, or other legal protection that may apply to User information. Professional Users remain solely responsible for preserving applicable privileges.

9.5 Data Processing

The Company may process Case Data using automated technologies, including artificial intelligence, for purposes including:

• providing requested Services;
• generating outputs;
• quality assurance;
• fraud prevention;
• cybersecurity monitoring;
• system maintenance;
• legal compliance;
• product improvement where permitted by applicable law and customer agreements.

9.6 Communications

Users consent to receive electronic communications regarding:

• account administration;
• security notices;
• software updates;
• billing;
• technical support;
• legal notices;
• service announcements.

Electronic communications satisfy any legal requirement that communications be in writing.

Article 10 — Acceptable Use

Users shall not use the Platform:

• in violation of any applicable law;
• to commit fraud or deception;
• to impersonate another person;
• to submit false filings;
• to interfere with court operations;
• to transmit malicious software;
• to engage in unauthorized access;
• to violate privacy rights;
• to infringe intellectual property rights;
• to harass, threaten, or abuse others;
• to disrupt operation of the Platform;
• to test vulnerabilities without authorization;
• to circumvent usage limitations;
• to generate unlawful content;
• to facilitate criminal activity.

Users shall not knowingly submit fabricated evidence, falsified documents, forged signatures, altered records, or misleading information through the Platform.

The Company reserves the right to investigate suspected violations and may suspend or terminate access immediately where necessary to protect the Platform, Users, governmental agencies, or the public.

The Company may cooperate with law enforcement, regulatory agencies, courts, or governmental authorities concerning suspected unlawful conduct.

Article 11 — Fees, Payments, and Subscriptions

11.1 Fees

Certain Services require payment of subscription fees, transaction fees, usage fees, filing fees, or other charges. Applicable pricing shall be disclosed through the Platform or in a separate written agreement.

11.2 Payment Authorization

Users authorize the Company and its payment processors to charge all applicable fees using the designated payment method.

11.3 Taxes

Users are responsible for all applicable taxes, duties, governmental assessments, or similar charges, excluding taxes imposed on the Company's income.

11.4 Subscription Renewal

Unless otherwise stated, subscriptions automatically renew for successive renewal periods unless canceled before the applicable renewal date.

11.5 Suspension for Nonpayment

The Company may suspend or terminate Services for delinquent accounts following reasonable notice where permitted by applicable law.

11.6 Refunds

Except where required by law or expressly provided in writing, payments are non-refundable. Court filing fees, governmental fees, and third-party processing charges are subject to the refund policies of the applicable entity.

Article 12 — Availability, Maintenance, and Third-Party Services

12.1 Service Availability

The Company endeavors to maintain reasonable Platform availability but does not guarantee uninterrupted, continuous, error-free, or secure operation.

12.2 Maintenance

The Company may perform scheduled or emergency maintenance that temporarily limits or interrupts access to the Platform.

12.3 Third-Party Services

The Platform may integrate with third-party systems, including:

• Court electronic filing systems;
• payment processors;
• identity verification providers;
• cloud hosting providers;
• communication platforms;
• document storage providers;
• calendaring systems;
• governmental databases.

The Company is not responsible for interruptions, delays, failures, or inaccuracies arising from third-party services.

12.4 Force Majeure

The Company shall not be liable for delays or failures resulting from causes beyond its reasonable control, including:

• natural disasters;
• acts of government;
• war;
• terrorism;
• labor disputes;
• utility failures;
• internet disruptions;
• cyberattacks;
• epidemics;
• pandemics;
• failures of third-party infrastructure.

Article 13 — Disclaimers

The Company does not warrant that:

• the Platform will be uninterrupted;
• Generated Content will be accurate;
• filings will be accepted by any Court System;
• deadlines will be correctly calculated;
• communications will always be delivered;
• defects will be corrected;
• the Platform will be compatible with every device or software configuration.

No oral or written information provided by the Company shall create any warranty not expressly stated herein.

Article 14 — Limitation of Liability

To the maximum extent permitted by applicable law, the Company, its affiliates, officers, directors, employees, agents, licensors, contractors, successors, and assigns shall not be liable for any indirect, incidental, consequential, exemplary, punitive, special, or enhanced damages arising out of or relating to the Platform or these Terms.

Such excluded damages include, without limitation:

• lost profits;
• lost revenue;
• lost business opportunities;
• loss of goodwill;
• business interruption;
• data loss;
• corruption of data;
• litigation expenses;
• regulatory penalties;
• reputational harm;
• loss of anticipated savings.

To the maximum extent permitted by law, the Company's aggregate liability arising from all claims relating to the Platform shall not exceed the greater of:

(a) the total amounts actually paid by the User to the Company during the twelve (12) months immediately preceding the event giving rise to the claim; or

(b) One Hundred United States Dollars (US $100.00).

The limitations contained in this Article apply regardless of the legal theory asserted, including contract, tort, negligence, strict liability, statutory liability, or otherwise, and shall survive termination of these Terms.

Article 15 — Indemnification

15.1 User Indemnification

To the fullest extent permitted by applicable law, the User agrees to defend, indemnify, and hold harmless the Company and its parent companies, subsidiaries, affiliates, officers, directors, shareholders, employees, contractors, licensors, service providers, successors, and assigns (collectively, the "Company Indemnified Parties") from and against any and all claims, demands, actions, causes of action, investigations, proceedings, judgments, damages, liabilities, losses, penalties, fines, costs, and expenses, including reasonable attorneys' fees and litigation expenses, arising out of or relating to:

• (a) the User's access to or use of the Platform;
• (b) any Case Data, documents, communications, or other materials submitted by or on behalf of the User;
• (c) any filing, submission, certification, declaration, affidavit, or representation made through the Platform;
• (d) the User's violation of these Terms;
• (e) the User's violation of any applicable law, regulation, court rule, ethical obligation, or governmental requirement;
• (f) allegations that User-submitted materials infringe or misappropriate the intellectual property, privacy, publicity, confidentiality, or other rights of any third party;
• (g) the negligence, willful misconduct, fraud, or intentional misconduct of the User or any Authorized User; or
• (h) any dispute between the User and any third party arising from use of the Platform.

15.2 Company Control of Defense

The Company reserves the right, at its own expense, to assume the exclusive defense and control of any matter otherwise subject to indemnification by the User. The User agrees to cooperate fully in the defense of such matters.

15.3 No Settlement Without Consent

The User shall not settle any claim affecting the Company without the Company's prior written consent, which shall not be unreasonably withheld where applicable.

Article 16 — Suspension and Termination

16.1 Suspension

The Company may immediately suspend or restrict access to all or any portion of the Platform, with or without prior notice, if the Company reasonably believes that:

• these Terms have been violated;
• applicable law requires suspension;
• security of the Platform may be compromised;
• fraudulent or unauthorized activity is suspected;
• continued access presents legal, regulatory, operational, or cybersecurity risks;
• payment obligations remain outstanding; or
• suspension is necessary to protect Users, courts, governmental agencies, or the public.

16.2 Termination by User

The User may terminate an Account at any time by discontinuing use of the Platform and following the applicable account termination procedures. Termination shall not relieve the User of obligations incurred prior to termination.

16.3 Termination by Company

The Company may terminate these Terms or any User Account at any time for any lawful reason, including repeated violations of these Terms, misuse of the Platform, prolonged inactivity, legal compliance requirements, or discontinuation of Services.

16.4 Effect of Termination

Upon termination:

• all licenses granted under these Terms immediately terminate;
• the User shall cease using the Platform;
• outstanding payment obligations become immediately due;
• the Company may deactivate or delete Accounts and associated data in accordance with applicable law, customer agreements, and the Company's data retention policies.

16.5 Survival

Any provisions that by their nature should survive termination shall survive, including provisions concerning:

• payment obligations;
• intellectual property;
• confidentiality;
• disclaimers;
• limitation of liability;
• indemnification;
• governing law;
• dispute resolution; and
• any accrued rights or remedies.

Article 17 — Governing Law and Dispute Resolution

17.1 Governing Law

These Terms shall be governed by and construed in accordance with the laws of the State of Virginia, without regard to conflict-of-law principles.

17.2 Venue

Unless otherwise required by applicable law or valid arbitration agreement, any action arising under these Terms shall be brought exclusively in the state or federal courts located within Montgomery County, Virginia. Each party irrevocably consents to the personal jurisdiction of such courts.

17.3 Informal Resolution

Prior to commencing formal legal proceedings, the parties agree to make reasonable good-faith efforts to resolve disputes through informal discussions for a period of at least thirty (30) days after written notice of the dispute.

17.4 Arbitration (Optional)

If elected by the Company in a separate written agreement or where otherwise enforceable, disputes arising from these Terms may be resolved through binding arbitration administered by a nationally recognized arbitration organization under its applicable commercial arbitration rules. Nothing in this Section prevents either party from seeking temporary injunctive or equitable relief where necessary to prevent immediate and irreparable harm.

17.5 Class Action Waiver

To the fullest extent permitted by applicable law, each party agrees that claims shall be brought solely in an individual capacity and not as a plaintiff, class representative, or member of any purported class, collective, representative, or consolidated proceeding. If this waiver is determined unenforceable, only this Section shall be severed to the extent required by law.

Article 18 — Regulatory Compliance

Users are solely responsible for complying with all applicable:

• federal laws;
• state laws;
• local laws;
• court rules;
• administrative regulations;
• licensing requirements;
• professional responsibility rules;
• ethical obligations;
• record retention requirements;
• privacy laws; and
• electronic filing requirements.

Professional Users remain solely responsible for compliance with all rules governing attorney conduct, judicial ethics, governmental ethics, confidentiality obligations, conflicts of interest, and applicable professional licensing requirements.

The Company does not assume responsibility for ensuring that any User's use of the Platform satisfies jurisdiction-specific legal or ethical obligations.

Nothing contained in these Terms authorizes any User to engage in the unauthorized practice of law or any other regulated profession.

Article 19 — Export Controls and Sanctions

The Platform may be subject to United States export control laws, trade restrictions, sanctions regulations, and similar laws of other jurisdictions.

The User represents and warrants that neither the User nor any beneficial owner, controlling person, or Authorized User is:

• located in a jurisdiction subject to comprehensive trade sanctions applicable to the Company;
• identified on any governmental restricted party list applicable to the Company; or
• prohibited from receiving the Services under applicable law.

Users shall not access, export, re-export, transfer, or otherwise use the Platform in violation of any applicable export control or sanctions laws.

The Company reserves the right to suspend or terminate access where necessary to comply with applicable export control or sanctions requirements.

Article 20 — Miscellaneous

20.1 Entire Agreement

These Terms, together with the Privacy Policy and any written agreements expressly incorporated herein, constitute the entire agreement between the parties concerning the Platform and supersede all prior or contemporaneous agreements, understandings, negotiations, representations, or communications relating to the subject matter hereof.

20.2 Amendments

The Company may modify these Terms from time to time. Material modifications shall become effective upon posting or other legally sufficient notice. Continued use of the Platform following the effective date of revised Terms constitutes acceptance of such revisions.

20.3 Assignment

The User may not assign or transfer these Terms without the Company's prior written consent. The Company may assign these Terms without restriction in connection with a merger, acquisition, corporate reorganization, financing, sale of assets, or operation of law.

20.4 Severability

If any provision of these Terms is held invalid, illegal, or unenforceable, the remaining provisions shall remain in full force and effect to the maximum extent permitted by law.

20.5 Waiver

No waiver of any provision shall be effective unless in writing and signed by an authorized representative of the Company. Failure to enforce any provision shall not constitute a waiver of future enforcement.

20.6 Relationship of the Parties

Nothing contained in these Terms creates any partnership, joint venture, agency, employment, fiduciary, franchise, or similar relationship between the parties.

20.7 Headings

Article and section headings are included solely for convenience and shall not affect interpretation.

20.8 Interpretation

The words "including," "includes," and "include" shall be deemed to mean "including without limitation."

20.9 Electronic Execution

These Terms may be accepted electronically. Electronic signatures, electronic records, click-through agreements, and electronic acknowledgments shall have the same legal force and effect as handwritten signatures to the fullest extent permitted by applicable law.

Article 21 — Notices and Contact Information

21.1 Notices to the Company

Legal notices required under these Terms shall be delivered to:

16 Squares, Inc.
Attn: Legal Department
30 North Gould Street, Ste. R, Sheridan, Wyoming 82801

or to such other address as the Company may designate in writing.

21.2 Electronic Notices

The Company may provide notices to Users by:

• electronic mail;
• in-Platform notifications;
• postings within the Platform;
• publication on the Company's website; or
• any other method permitted by applicable law.

Such notices shall be deemed received on the date transmitted or posted, as applicable.

21.3 User Contact Information

Users are responsible for maintaining current and accurate contact information. Failure to maintain current contact information shall not invalidate notices otherwise properly delivered.

21.4 Questions

Questions regarding these Terms may be directed to the Company's legal department using the contact information designated on the Company's website or through the Platform's support resources.

21.5 Effective Date

These Terms become effective on the "Last Updated" date set forth above and remain in effect until amended or terminated in accordance with these Terms.