Privacy Policy

This Privacy Policy ("Privacy Policy") explains how 16 Squares, Inc. ("Company," "we," "our," or "us") collects, uses, discloses, stores, protects, and otherwise processes information obtained through our artificial intelligence software platform, websites, mobile applications, application programming interfaces (APIs), integrations, and related services (collectively, the "Platform").

This Privacy Policy forms part of the Company's Terms of Service and should be read together with those Terms.

By accessing or using the Platform, you acknowledge that you have read and understand this Privacy Policy.

Article 1 — Scope of This Privacy Policy

This Privacy Policy applies to information collected when Users:

• create an account;
• access the Platform;
• use artificial intelligence features;
• upload documents;
• communicate with the Company;
• utilize APIs or software integrations;
• electronically submit court filings through supported systems;
• participate in training, demonstrations, webinars, or support services; or
• otherwise interact with the Platform.

This Privacy Policy does not govern third-party websites, court systems, payment processors, or services that maintain separate privacy policies.

Article 2 — Information We Collect

Depending upon the Services used, the Company may collect the following categories of information.

2.1 Account Information

We may collect:

• name;
• organization;
• employer;
• professional title;
• mailing address;
• email address;
• telephone number;
• account credentials;
• authentication information;
• user preferences;
• subscription information.

2.2 Legal and Case Information

Users may submit:

• pleadings;
• motions;
• briefs;
• evidence;
• exhibits;
• witness lists;
• hearing materials;
• transcripts;
• legal research;
• court filings;
• discovery materials;
• calendars;
• schedules;
• notes;
• communications;
• metadata; and
• other Case Data.

Users are solely responsible for ensuring they possess lawful authority to submit such information.

2.3 AI Interaction Data

The Company may collect:

• prompts;
• instructions;
• AI conversations;
• generated responses;
• edits;
• revisions;
• approvals;
• rejected outputs;
• workflow history;
• usage analytics.

2.4 Technical Information

We may automatically collect:

• IP address;
• browser type;
• operating system;
• device identifiers;
• session information;
• cookies;
• log files;
• crash reports;
• diagnostic information;
• network information;
• API activity.

2.5 Payment Information

Where applicable, payment information may be collected through third-party payment processors. The Company generally does not store complete payment card numbers.

2.6 Communications

We collect communications sent to or from the Company, including:

• customer support requests;
• technical support records;
• emails;
• chat messages;
• training requests;
• feedback;
• feature requests.

Article 3 — How We Use Information

We may process information to:

• provide the Services;
• authenticate Users;
• create and administer accounts;
• process subscriptions;
• facilitate electronic filings;
• generate AI outputs;
• improve Platform functionality;
• maintain system security;
• detect fraud;
• prevent abuse;
• investigate misuse;
• respond to support requests;
• communicate with Users;
• comply with legal obligations;
• enforce our agreements;
• perform internal analytics;
• maintain audit records;
• improve accessibility;
• develop new features.

Information is processed only as reasonably necessary for these legitimate business purposes or as otherwise permitted or required by applicable law.

Article 4 — AI Processing of Information

The Platform utilizes artificial intelligence and machine learning technologies to provide requested Services.

Depending upon the features utilized, information submitted by Users may be processed by AI Systems for purposes including:

• document drafting;
• summarization;
• classification;
• organization;
• legal research assistance;
• workflow automation;
• scheduling assistance;
• document comparison;
• electronic filing preparation;
• transcript generation;
• report generation;
• administrative automation.

AI-generated content is produced through probabilistic models and may contain inaccuracies or omissions. Users remain solely responsible for reviewing all generated outputs before relying upon or submitting them.

Article 5 — Disclosure of Information

The Company does not sell Users' personal information. Information may be disclosed under the following circumstances.

5.1 Service Providers

Information may be shared with vendors providing:

• cloud hosting;
• payment processing;
• customer support;
• cybersecurity;
• identity verification;
• communications;
• data storage;
• analytics;
• software infrastructure.

Such providers are contractually required to protect information consistent with applicable law.

5.2 Court Systems

Where authorized by the User, information may be transmitted to supported Court Systems through electronic filing functionality. Acceptance, processing, or retention of such information is governed by the receiving Court System.

5.3 Legal Compliance

The Company may disclose information where reasonably necessary to:

• comply with law;
• respond to subpoenas;
• comply with court orders;
• cooperate with law enforcement;
• protect public safety;
• enforce contractual rights;
• investigate fraud;
• respond to governmental requests.

5.4 Business Transactions

Information may be transferred in connection with:

• mergers;
• acquisitions;
• reorganizations;
• financing transactions;
• bankruptcy proceedings;
• sales of assets.

Successor entities shall remain subject to applicable legal obligations regarding such information.

Article 6 — Cookies and Similar Technologies

The Platform may utilize:

• cookies;
• session cookies;
• persistent cookies;
• authentication cookies;
• analytics technologies;
• local storage;
• similar technologies.

These technologies assist in:

• maintaining login sessions;
• remembering preferences;
• improving security;
• measuring Platform performance;
• analyzing usage patterns.

Users may adjust browser settings to limit cookies; however, certain Platform functionality may become unavailable.

Article 7 — Data Retention

The Company retains information only for as long as reasonably necessary to:

• provide Services;
• comply with legal obligations;
• resolve disputes;
• enforce agreements;
• satisfy recordkeeping requirements;
• maintain security;
• conduct legitimate business operations.

Retention periods may vary depending upon:

• applicable law;
• contractual obligations;
• litigation holds;
• court requirements;
• regulatory requirements.

Following expiration of applicable retention periods, information may be securely deleted, anonymized, or archived as permitted by law.

Article 8 — Information Security

The Company maintains commercially reasonable administrative, technical, and physical safeguards designed to protect information against unauthorized access, disclosure, alteration, destruction, or misuse.

Such safeguards may include:

• encryption;
• authentication controls;
• role-based access controls;
• audit logging;
• network monitoring;
• vulnerability assessments;
• intrusion detection;
• backup systems;
• disaster recovery procedures.

No electronic system can be guaranteed completely secure. Accordingly, the Company cannot guarantee absolute security.

Article 9 — User Responsibilities

Users are responsible for:

• maintaining password confidentiality;
• protecting account credentials;
• ensuring authorized access only;
• verifying authority to upload information;
• reviewing AI-generated materials;
• maintaining backup copies of important records;
• promptly notifying the Company of suspected unauthorized access.

Professional Users remain responsible for preserving attorney-client privilege, work-product protection, confidentiality obligations, and other legal protections applicable to their information.

Article 10 — Your Privacy Rights

Subject to applicable law, Users may have rights to:

• access personal information;
• request correction of inaccurate information;
• request deletion of certain information;
• request portability of eligible information;
• object to certain processing;
• withdraw consent where processing is based upon consent;
• appeal certain privacy decisions where applicable.

The Company may verify identity before processing privacy requests. Certain information may be retained where required by law, court order, litigation hold, contractual obligation, or legitimate business necessity.

Article 11 — Children's Privacy

The Platform is not intended for children under eighteen (18) years of age. The Company does not knowingly collect personal information directly from children. If the Company becomes aware that personal information has been collected from a child contrary to applicable law, appropriate steps will be taken to delete such information where legally permissible.

Article 12 — International Data Transfers

Information may be processed and stored in jurisdictions different from the User's place of residence. Where required by applicable law, the Company shall implement appropriate safeguards for international transfers of personal information.

Article 13 — Third-Party Services

The Platform may integrate with third-party services, including:

• Court electronic filing systems;
• cloud infrastructure providers;
• payment processors;
• identity verification providers;
• calendaring systems;
• communication platforms;
• document storage providers.

The privacy practices of such third parties are governed by their own privacy policies. The Company is not responsible for the privacy practices of third-party services.

Article 14 — Changes to This Privacy Policy

The Company may revise this Privacy Policy from time to time. Material revisions will become effective upon posting the updated Privacy Policy or otherwise providing notice as required by applicable law. Continued use of the Platform after the effective date of revisions constitutes acknowledgment of the revised Privacy Policy.

Article 15 — Contact Information

Questions regarding this Privacy Policy may be directed to:

16 Squares, Inc.
Attn: Charles R. Frost
30 North Gould Street, Ste. R. Sheridan, Wyoming 82801, United States
Email: chip@16squares.io

If required by applicable law, Users may also submit requests regarding privacy rights using the contact methods identified on the Company's website.

Article 16 — Applicable State, Federal, and International Privacy Rights

The Company intends to comply with applicable privacy laws governing its operations, which may include, as applicable:

• state consumer privacy laws;
• federal privacy laws;
• electronic communications laws;
• data breach notification laws;
• records retention requirements;
• international data protection laws applicable to the Company's operations or customers.

Nothing in this Privacy Policy shall be interpreted as limiting any non-waivable rights granted under applicable law.